Recording travel in your mileage log
When using a personal vehicle for business mileage your company can reimburse you at HMRC approved mileage rates. This guide explains how Provestor makes this easy and how we keep track for you.
HMRC specify mileage rates for different vehicles when a personally owned vehicle is used for business purposes. Mileage rates must be used instead of claiming for fuel, insurance, depreciation etc.
As part of your business records you must maintain, HMRC require you to keep a record of business mileage when claims are made. Provestor takes care of this for you and helps ensure that you are reimbursed for all your business travel.
Making an entry in the mileage log
The mileage log is accessed by clicking the mileage log button in the expenses screen. To make a new entry in the mileage log, click the new button then fill out the form:
Date - the date they journey was made
Contract – if you are billing the cost to a client, select the contract
Journey from - where your journey started. We recommend including a postcode too
Journey to - where your journey was to. We recommend a postcode here too
Description - the purpose of the journey
Distance - in miles. You can put in the return distance
Bill to client - if you need to include the travel on an invoice to a tenant, tick the box
Rate - only needed if you are billing a client
Vehicle type - select what type of vehicle you used
Vehicle engine & fuel - If you are using Standard VAT and have selected car or motorbike you will also need to select what engine and fuel type it uses.